DOC Instructions for Applicants


Fill in the online application form (Online-Erfassungsbogen) in German. After you have submitted your application documents, your data are stored in the database of the Office for Fellowships and Awards of the OeAW.

Sign the printed version of the online application form and send it by regular mail together with three hard copies of all the requested documents (printed on one side only) to the Office for Fellowships and Awards. In addition, please send all documents as PDF-files by email.

You may exclude up to three potential reviewers from the review procedure.

Do not use staples and put the hard copies of your documents in the order listed below. (The documents you submit will not be returned after the end of the evaluation process.)

After the application deadline it is not possible to change or add anything. Incomplete applications are not accepted.

Application deadline: May 15 each year (postmark)

 

Revision of rejected applications
In case you have revised and intend to resubmit an application after previous rejection, please indicate that it is a resubmission in a letter accompanying your application.
In addition, include comments on each review addressing the suggestions and criticism expressed in the review of the previous application and point out the changes that have been made. This can be done either in the accompanying letter or in the project description.

Approval of topic
In case an approval of topic and/ or supervisior is obligatory for PhD students at your University in Austria please add a timetable to your application data displaying the necessary steps to pass the approval procedure until Mid of October the latest.  

Please send by regular mail (three hard copies):

A) Application Documents:

  1. Online application form (Online-Erfassungsbogen)
  2. Tabular CV
  3. Cover letter describing the applicant's medium-term career objectives, the desired impact of the fellowship on the applicant's scientific career as well as the motivation for the choice of the scientific fields the applicant contributes to.
  4. Copy of School Certificate (Maturazeugnis)
  5. Copies of Final Grade Certificates for Bachelor and Master Studies
  6. Registration as a doctoral candidate at an Austrian university (Inskriptionsbestätigung)
  7. Publication list (when applicable)
    This list should be a complete list of your scientific publications ordered inversely chronological as follows: peer-reviewed journals (incl. accepted and submitted), books, editions, published conference papers, posters.
    The list must mention for each work: all authors, full title, series/journal title, year and page numbers. Do not use abbreviations!
    Please also state which publications result from your Master’s thesis.
  8. Reference letter of the supervisor of the doctoral thesis (one copy must bear the original signature)
    and a list of publications (max. 1 page) which prove that the supervisor is or has been doing research in relevant fields
  9. Short description of the university institute or research institution where the research for the doctoral thesis is performed
  10. Confirmation by the head of the research institute that a work space is provided, if that is necessary (one copy must bear the original signature)
  11. If you plan to be employed with the DOC fellowship at an Austrian university or research institution, please submit a written statement of the head of that institution confirming this possibility (one copy must bear the original signature).
  12. Submission of all relevant clearance and any permits (e.g. from the Ethics Commission or the Commission for Animal Experimentation) that are required

    B) Project Description:

  13. Abstract (i.e. project summary of 1-2 pages)
  14. Project description (min. 10 and max. 20 pages)

The Project description must be structured as follows:

  • Background (description of the problem/ status of research)
  • Specific Aims
  • Methodology
  • Work Procedure and Timetable
  • References

All documents that are sent by regular mail and the Master’s thesis have to be sent by email as well.

Please send 4 PDF-files to application@oeaw.ac.at:
 
A) Application documents (pt 1-12)
B1) Abstract (pt 13)
B2) Project description (pt 14)
C) Master’s thesis

Please send three hard copies of the application documents by regular mail to the following address:

Austrian Academy of Sciences
Office of Fellowships and Awards
Postgasse 7-9
1010 Wien
Austria