DOCUMENTS UPON RECEIPT OF A FELLOWSHIP
The currenct guidelines (note: these guidelines only apply to those who have already received a Fellowship!) on the legal aspects of the APART-GSK Fellowship Programme.
Form for reports
Here you can find information on submitting reports
TRAVEL COSTS
Accounting (annual and final billing)
New self-employed:
- Travel costs billing form (retrievable at Link zum Formular)
- A listing of costs (e.g. an Excel table) with exact indication of date and description of the expense and amount (in the relevant currency); signed and checked by the fellowship holder for substantive and mathematical correctness
- Invoices in the original
- Confirmation of payment
Can be financed:
- Air tickets, boarding passes, bus and railway tickets in the original
- Seminar or conference fees
- Hotel bills (up to 120 euro/per night)
- For travel by private car, costs equivalent to a second-class rail ticket are accepted (please enclose an excerpt from the homepage of the railway company)
- Taxi bills will only be accepted if justified (e.g. heavy luggage)
- self-organised workshops/invitations or rather travel costs for guest speaker(s) and participants (NOT financed will be: conference dinner, reception and conference kit)
Can not be financed:
- Per diems
- business lunch/dinner
Employees:
The travel costs are to be billed with the relevant university or research institution according to the guidelines in effect there.
At the termination of the fellowship a billing of all travel costs over the entire course of the fellowship (e.g. as a SAP cost centre list) must be sent by email to the Department for Fellowships and Awards. Therein contained are: copies of invoices over 5.000 Euro AND copies of work contracts and fee invoices.
MATERIAL COSTS
Accounting (annual and final billing)
New self-employed:
- A listing of costs (e.g. an Excel table) with exact indication of date and description of the expense and amount (in the relevant currency); signed and checked by the fellowship holder for substantive and mathematical correctness
Can be financed:
- Consumables
- Books
- IT accessories and small equipment (up to 400 Euro)
- Notebook or Laptop (up to EUR 3.000)
Cannot be financed:
- Cell phones
- Postages, telephone and/or internet invoices
Employees:
The material costs are to be billed with the relevant university or research institution according to the guidelines in effect there.
OTHER COSTS
Accounting (annual and final billing)
New self-employed:
- A listing of costs (e.g. an Excel table) with exact indication of date and description of the expense and amount (in the relevant currency); signed and checked by the fellowship holder for substantive and mathematical correctness
Can be financed:
- work contracts and fee invoices
- costs for open access publishing
- costs for external conducting of project-specific work
- costs for project-specific required software
- costs for coaching and personnel development measures
Employees:
The material costs are to be billed with the relevant university or research institution according to the guidelines in effect there.