I General guidelines
Deadline for submissions
31 October 2020 (date of postmark)
Language of application
The application must be written in German or English. This applies to both the application and the project documents.
Admission to doctoral/PhD studies
Applicants who would like to research at a university that has introduced entrance procedures for doctoral/PhD studies are requested to provide an accompanying letter indicating that have met these requirements (enclose evidence) or indicating the date of the forthcoming procedure.
Proof that entry requirements have been met must be provided by the hearing at the awards meeting (in late March) by the latest. This applies particularly to students of the University of Vienna who must give an open-faculty presentation (FÖP).
It is not possible to alter the document or supply missing documents after submission. Only applications that meet the formal criteria will be accepted for assessment.
Exclusion of reviewers
Up to three potential reviewers who might have negative conflicts of interest must be excluded from the review process.
In the event of an unsuccessful application, it is possible to resubmit as long as the conditions of application are fulfilled.
Applications submitted a second time must be clearly indicated as such. Resubmission must be accompanied by a letter outlining the progress that has been made with the project since the first submission. If the reviews of the first submission expressed criticism or suggestions for reworking, this must be addressed in a statement and it must be shown whether and how these suggestions have been taken into consideration.
II Online Form
Upon receipt of the completed form, the applicant’s data will be entered into the database of the Department of Fellowships and Awards.
Online-Formular (accessible at the next submission deadline)
III Preparing documents
To complete the application, it is necessary to prepare application documents and project documents.
Application documents (to be submitted by each member of the group)
- Tabular CV
- List of publications (if existent)
Clear structure, i.e. a complete list of academic publications in reverse chronological order stating all authors, title, medium of publication (no abbreviations!), year, number of first and last page.
Please state which of the publications listed resulted from your Diplom/Master’s dissertation.
- Certificate of your last Master’s/Diplom examination (copies of certificates only by post, not as PDFs)
- Confirmation of workspace, i.e. the opportunity to use facilities and resources of the host institute (including a signed copy) if necessary for completion of the thesis project
- Enclose an (informal) invitation by the cooperation partner abroad.
- Supervision outline
i.e. joint declaration/agreement by the supervisory team (if possible including the cooperation partners abroad) outlining the group’s research project and its procedures (including a signed copy)
- Abstract (brief exposé (one to two pages) of the joint research project)
- Joint team proposal (ca. 20–25 pages)
The project description should include:
- general goal setting
- detailed definition of the problem and the current state of research
- outline of the interdisciplinary approach and its relevance to the problem
- timetable including division of tasks between the individual members of the group and an outline of how cooperation within the group will be organised
- select bibliography
IV Submitting documents
The completed documents are to be sent by post and by email.
Submission via the online form
Please complete the online form and upload the documents as a total of 3 PDFs.
Provide the names of all the team members and the title of the joint project in both the abstract and the proposal. The electronic version does not require signatures. Protected files will not be accepted.
The size of the files may not exceed 3 MB.
The files should be named as follows:
A) Bewerbung_Surname.pdf (= application documents without certificates)
B) Proposal_Surname.pdf (= supervision concept and joint thesis proposal)
C) Abstract_Surname.pdf (= proposal abstract)
If the awarding committee or the reviewer so wishes, Diplom/Master’s dissertations can be requested. If your Diplom/Master’s dissertation is blocked, please indicate this upon application.
Submission by post
Please send a signed copy of the completed online form together with the above documents incl. certificates (printed on one side only) to:
Österreichische Akademie der Wissenschaften
Abteilung für Stipendien und Preise
Vordere Zollamtsstraße 3
Do not use plastic folders or paperclips and order your documents as outlined above without any form of binding. (Documents will not be returned following the assessment procedure.)
Upon timely receipt of your application, we will check that it is complete and meets the formal criteria and it will then be entered into the database of the Department of Fellowships and Awards with a project number.
Once the project has been checked for completeness, the applicants will receive confirmation by email.