DOC

Application


To apply for a DOC Fellowship of the Austrian Academy of Sciences, the following steps must be taken.

I    Consideration of the general guidelines
II   Entering the online form
III  Preparing documents
IV  Submitting documents


I General Guidelines

Submission

The next meeting of the fellowship committee will take place in September/October 2019. In this meeting decisions will be made on those applications which were submitted by the end of February 2019 and for which at least two meaningful reviews have been received in time before the meeting. Start of fellowship: 1 December 2019.

The committee meeting for those applications that were submitted by the end of May 2019 is scheduled for November/December 2019; start of fellowship: 1 February 2020.

Next deadline für applications: 15 August - 30 September 2019
The committee meeting will take place in March/April 2020; start of fellowship: 1 July 2020.

Deadlines for applications in 2020 will be announced by the end of 2019.


Application language

Applications from the natural sciences, the technical sciences, and medicine are to be written in English. Applications from the humanities, the social sciences and cultural studies may also be written in German.


Completion of Diplom/Master's degree and Admission to doctoral/PhD studies

A requirement for applying for a DOC Fellowship is formal entitlement to undertake doctoral/PhD studies at a university in Austria.

This means that applicants must have completed their Diplom/Master’s degrees when applying (i.e. certificate must be submitted) and must have been admitted to doctoral/PhD studies at a university in Austria.

Applicants who wish to receive a doctorate from a university that has introduced an approval procedure for admission to doctoral/PhD studies must enclose proof of a positive conclusion to this procedure with the application or forward this proof before the beginning of the scholarship. This applies especially to students of the University of Vienna who have to pass the Fakultätsöffentliche Präsentation (FÖP).


Subsequent amendments

It is not possible to make amendments or submit missing documents once an application has been submitted

Only applications fulfilling the formal criteria will be considered for assessment.


Exclusion of reviewers

Applicants may request that up to three potential reviewers who have negative conflicts of interest be excluded from the review process.
 


Resubmission

In the event of an unsuccessful application, it is possible to resubmit a reworked proposal, as long as the conditions of application are fulfilled.

It is possible to re-apply to this Fellowship programme, but only once.

Applications submitted a second time must be clearly indicated as such. A cover letter to a repeat submission must outline the progress that has been made with the project since the first submission. If the reviews of the first submission expressed criticism or suggestions for reworking, a statement must be made on this and it must be shown whether and how these suggestions have been taken into consideration.In the event of an unsuccessful application, it is possible to resubmit a reworked proposal, as long as the conditions of application are fulfilled.

The re-application is a new procedure. Please update all application documents and revise your proposal based on the suggestions in the reviews!


II Online Form

Upon receipt of the completed form, the applicant's data will be entered into the database of the Department of Fellowships and Awards

Further processing will take place after receipt of the application documents by post.

Online Form

 

III Preparing Documents


To complete the application, it is necessary to prepare application documents and project documents.


Application documents

 

  • A tabular CV
  • A list of publications (if existent)
    A clear structure, i.e. a complete list of academic publications in reverse chronological order stating all authors, title, medium of publication (no abbreviations!), year, number of first and last page.
    Please state which of the publications listed resulted from your Diplom/Master’s thesis.
  • Letter of motivation (two pages max.)
    Description of previous academic activities and a career plan describing your mid-term career goals, what the Fellowship you are applying for would mean for your future academic career and your motivation for your chosen field of research.Letter of recommendation by your doctoral supervisor (including an original signed copy)
    and proof of your supervisor’s relevant research achievements in the field of your proposed project (i.e. a list of selected publications, 1 page max.).
  • Proof of previous university qualifications (Diplom or Bachelor’s and Master’s degrees),
    i.e. a list of all examinations passed during your studies, including grades and enclosure of the certificates from all stages of your studies (as copies)
  • Letter of recommendation by your doctoral supervisor (including an original signed copy)
    and proof of your supervisor’s relevant research achievements in the field of your proposed project (i.e. a list of selected publications, 1 page max.).
  • Brief description of the institute at which you are writing your thesis.
  • Confirmation of a workspace, i.e. confirmation of the possibility to use rooms and resources at the institute (including an original signed copy) if this is necessary for undertaking the doctoral research project.
  • Enclosure of the permits required for the research project (e.g. clearance certificate from the Ethics Commission or the Commission for Animal Testing).
  • Enclosure of the (informal) invitation of the host institute if a stay abroad is planned as part of the Fellowship.

Project documents

  • Abstract (brief projet exposé, 1-2 pages)
  • Project exposé (min 10 to max 20 pages, excluding select bibliography)

The project exposé must consider:

  • General aims (defining the problems, state of research
  • Detailed discussion of the problem
  • Methodological considerations
  • Work steps and timetable (including reasons for the requested duration of the Fellowship; minimum duration from start of the Felloswhip: 24 months)
  • Select bibliography

IV Submitting Documents


The completed documents are to be uploaded via the online form and sent by post.


Upload via online form

Fill in the online form and upload the documents as a total of 4 PDF files.

State your name and title of your thesis in both the abstract and the project exposé.
It is not necessary to supply signatures in the electronic versions. Protected files will not be accepted.

The individual files may not exceed 3 MB. The files are to be given the following names:

  • Application_Surname.pdf  (i.e. application documents except certificates/transcriptsof records)
  • Certificates_Surname.pdf
  • Abstract_Surname.pdf       
  • Project expose_Surname.pdf      

 


Delivery by post

Send a signed copy of the completed online form; together with the abovementioned documents (written on one side only) to:

Austrian Academy of Sciences
Department of Fellowships and Awards
Postgasse 7–9
1010 Wien

Do not use plastic wallets or staples when compiling your documents. Submit them in the sequence outlined above, unbound.
(The documents will not be returned following the assessment process.)


Processing

Upon receipt of your application, we will check that it is complete and meets the formal criteria and it will then be entered into the database of the Department of Fellowships and Awards with a project number (A-number).

Once the project has been checked for completeness, the applicant will receive confirmation by email