The APART-USA fellowship covers costs for relocation, travel, materials, and other costs (such as mentoring, training, etc.).
As university employees or employees of non-university institutions, fellows should reimburse travel expenses and material costs to their host institution according to the provisions of their respective research institution. Employment of fellows is governed by the statutory and collective bargaining provisions of the host institution in force at the time the employment contract is concluded.
The host nominating research institution will provide the fellow with a workplace; all facilities, equipment, and consumables required for their research will be made available to them.
We kindly ask fellows to include the following reference to funding by the Austrian Academy of Sciences in publications, public lectures, press releases or interviews:
„Stipendiat/in eines APART-USA-Stipendiums der Österreichischen Akademie der Wissenschaften am Institut für ____________ der Universität ______________“
„Recipient of an APART-USA Fellowship of the Austrian Academy of Sciences at the Institute of ____________ of the University ______________“
The APART-USA fellow agrees to submit an accounting statement (including the settlement of the funding recipient's share) and a short progress report (1-2 pages) four weeks before the end of each fellowship year, as well as an accounting statement within 4 weeks after the end of the funding period, showing the total use of the funds (final statement) and a final report on the content.
The following points should be covered in the progress report (1-2 pages):
A survey of the fellow’s activities during the reporting period (stays abroad, conference participation, teaching obligations, etc.)
Description of the project progress (both content and organisation), in particular, the progress or results in the reporting period
Description of the projects planned in the following year
The final report forms the basis for the scientific evaluation of the fellowship. Only after successful evaluation of the research results is the fellowship considered completed.
The accounting statement of the progress and final report should include a list of travel, material, and other costs (e.g. as SAP list of cost units). The Austrian Academy of Sciences’ regulation defines material costs as any purchases that amount to less than EUR 3000,-. Generally, any purchases larger than EUR 3000 are considered equipment (infrastructure, provided by the university), and CANNOT be financed by the Apart-USA fellowship. Should the host institution agree to deviate from this recommendation, an adequate reason has to be given in the accounting statement.
As University employees or employees of non-university institutions, fellows should reimburse travel expenses to their host institution according to the provisions of their respective research institution.
Can be financed:
Flight tickets
bus and railway tickets
Seminar or conference fees
Hotel bills
For travel by private car, costs equivalent to a second-class rail ticket are accepted (please enclose an excerpt from the homepage of the railway company)
self-organised workshops/invitations or rather travel costs for guest speaker(s) and participants (NOT financed will be: conference dinner, reception, and conference kit as well as bookings for conference rooms)
Taxi bills will only be accepted if justified (e.g. heavy luggage)
Cannot be financed:
Per diems
Business lunch/dinner
Visa (consular fees, FBI-fingerprints)
Flight
Transport to and from the airport
The fellowship only reimburses relocation costs directly related to the relocation of the fellow. Relocation costs incurred due to the transport of excessive luggage and furniture cannot be reimbursed.
The material costs are to be billed with the relevant university or research institution according to the guidelines in effect there.
Can be financed:
Consumables
Books
IT accessories and small equipment (up to 3.000,- Euro)
Notebook/Laptop (up to 3.000,- Euro)
Cannot be financed:
Cell phones
Postages, telephone, and/or internet invoices
Home-Office set up (furniture)
Other costs are to be billed with the relevant university or research institution according to the guidelines in effect there.
Can be financed:
costs for open access publishing
costs for external conducting of project-specific work (e.g. translation)
costs for project-specific required software
costs for coaching and personnel development measures
